10 Steps to Streamline Requisition Approvals Using Purchase Requisition Workflow

  • by Suresh Veeraraghavan, Capgemini
  • January 15, 2009
Learn about purchase requisition workflow and using it to configure requisition approvals. See how you can set up some of the common business scenarios to implement controls for Sarbanes-Oxley compliance.
Key Concept

Purchase requisition workflow is a tool that you can use to digitally approve requisitions. When a purchase requisition workflow requires approvals, it can automatically find the correct approvers based on a predefined organizational hierarchy.

Purchase requisition workflow, available in SAP ERP, is a useful tool for performing electronic and digital approvals. This commonly used tool offers several advantages to help your company use less paper by facilitating approvals, automatically notifying approvers of pending requisitions, and sending reminders. In most companies, both cost center approving managers and department managers must approve expense requisitions, such as for the purchase of office supplies. Several challenges further complicate this process, including:

  • Setting up an approval hierarchy or organizational chart

  • Needing approvals by multiple departments (e.g., by a procuring department followed by the controlling department)

  • Approving managers going on vacation

  • Sending approval reminders

  • Meeting compliance regulations

Suresh Veeraraghavan

Suresh Veeraraghavan is a senior manager with Capgemini, a leading management and IT consulting firm. He works in the technology service group. He has 14 years of experience delivering SAP implementations in various capacities. Prior to joining Capgemini, he worked with Hewlett-Packard as a supply chain architect, managing and implementing SAP supply chain projects on a $26 billion platform. His expertise is in implementing best practices in supply chain management, specifically procure-to-pay and order-to-cash. He is a certified project management professional (PMP) and CPIM certified.

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