3 Steps to Identify Missing Parts and Evaluate Shortages for Production Orders

  • by M Nabeel Sharf, Senior SAP Supply Chain Consultant, Sharf Consulting (UK) Ltd.
  • November 9, 2010
The availability of required parts becomes more critical as you get closer to starting your production run. Learn three steps to easily update your SAP ERP system with the latest availability of parts required for production, identify missing components, check expected receipts, and expedite procurement.
Key Concept

Components that are not available in sufficient quantities on the requirements date are called missing parts. The collective availability check function helps determine the availability of components for several orders in a single step. A collective availability check is an overall order check, which means the check is for all the components in an order rather than for an individual order component. The collective term is used when you run a check for multiple orders at the same time rather than for a single order. 

Due to gaps in the supply chain and other external factors, unavailability of required parts necessary for production is a common scenario for most planners or Materials Requirements Planning (MRP) controllers.

For example, ACME Auto Company requires brake pads three days from the current date to complete production of a car assembly. However, the brake pads are out of stock and the supplier cannot deliver on the planned date. The brake pads are needed for several orders and their unavailability leads to severe disruptions and delays in the production line.

I take you through three important steps that help you correctly identify missing parts and evaluate the shortage information:

  • Step 1. Run a collective availability check for several production orders using transaction COMAC. For an individual order, you can use the order change transaction CO02. The collective availability check updates the missing parts info system and sets the material shortage status (MSPT) on the order if a part is missing.
  • Step 2. Check for missing parts by running a missing parts report using transaction CO24. You can also use the production order information system (transaction COOIS) Components List to display shortages for orders with MSPT status.
  • Step 3. Use the stock requirements list for urgently required parts to analyze the scheduled receipts. For a specific production order with missing parts, you can run an order report to evaluate availability by using transaction MD4C. Backorder processing can be started from this point onwards if committed quantities can be redistributed. If backorder processing is not feasible, the purchasing department can be contacted to expedite procurement of the missing part.

M Nabeel Sharf

M. Nabeel Sharf has more than 10 years of experience implementing SAP core logistics modules. He has end-to-end project, training and support expertise across a range of industry sectors. Nabeel has also been in charge of building supply chain template processes and roll-outs.  He is SAP Certified in Production Planning and Quality Management modules, and has a keen interest in designing efficient business processes and driving post-implementation improvements.

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