How to Create Outgoing Quality Certificates

  • by Jawad Akhtar, Head of SAP Delivery, AbacusConsulting
  • May 28, 2015
The option to print the results of a quality inspection of a material optimizes the business processes of a company by integrating supply chain activities. Learn how to set up the quality management (QM) master data needed to create an outgoing quality certificate.
Learning Objectives

By reading this article you will learn how to:

  • Set up the quality management (QM) master data needed to create outgoing quality certificates
  • Run end-to-end business processes needed to create outgoing quality certificates
  • Create outgoing quality certificates for the accepted results of quality inspection lots
Key Concept
An outgoing quality certificate is a company’s official document to confirm that its product has complied with the quality specifications. It is one of the integral dispatch or shipment documents.

It may be a company’s business need or practice to accompany every delivery of a customer’s order with an outgoing quality certificate to share quality results for inter-company communication. It is far easier than many believe to implement outgoing quality certificates in the quality management (QM) module. The only area for which development work or ABAP programming is involved is in the design of the layouts or forms that are used as quality certificates. Most of the groundwork that you need to implement outgoing quality certificates can be successfully undertaken by an SAP ERP functional consultant or a core team member with sufficient exposure to an SAP ERP system.

I cover the requisite QM master data that you need for outgoing quality certificates and then you can follow an end-to-end process in which I show the actual output of the outgoing quality certificate.

Because you can implement outgoing quality certificates even after completion of an SAP ERP implementation in your company, a practical approach would be to thoroughly assess the areas and processes in which you can implement diverse uses of quality certificates. Once this activity is complete and insight is gained on the series of activities involved, you can consider implementing an outgoing quality certificate as a mini-project or as part of ongoing business process improvement effort.

I now begin with the necessary master data that you need in SAP ERP for outgoing certificates.

Jawad Akhtar

Jawad Akhtar earned his chemical engineering degree from Missouri University of Science and Technology. He has 17 years of professional experience, of which nine years are in SAP. He has completed eight end-to-end SAP project implementation lifecycles in the areas of PP, QM, MM, PM, and DMS in the steel, automobile, chemical, fertilizer, FMCG, and building products industries. He also has worked as an SAP integration manager and an SAP project manager. He has been proactively involved in a business development and solution architect role for seven years. He is the author of Production Planning and Control with SAP ERP, it's filled with in-depth infomation on discrete, process, and repetitive manufacturing types. His profile on LinkedIn is at You may follow Jawad on Twitter @jawadahl. Currently, he is associated with AbacusConsulting as Head of SAP Delivery.

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