Align R/3 FI Accounting and SD Billing Document Numbers to Keep Everyone on the Same Page

  • by Mitresh Kundalia, Director — SAP Practice, Quality Systems & Software
  • April 1, 2005
The standard R/3 system uses different number ranges for billing and accounting documents. If you want to make the accounting document number the same as the billing document number, you can adapt the number ranges. Then both the SD and FI teams can refer to the billing document or accounting document without extra steps.
Key Concept
A document number identifies every R/3 transaction. This document principle in SAP ensures the transaction recording and offers traceability back to the originating transactions. Even casual SAP users are accustomed to many document numbers — for sales orders, purchase orders, delivery documents, material documents, accounting documents, Profitability Analysis documents, and so on. Each document type has a number range.
In standard SAP R/3, the number range for accounting documents is different from the corresponding billing document number range. Invoices sent to customers, therefore, have billing document numbers that differ from both the accounting document number that is posted to R/3 Financial Accounting (FI) and the billing number. Companies communicate to customers via billing documents, whereas the finance team primarily uses accounting documents. This difference may cause communication gaps.

Mitresh Kundalia

Mitresh Kundalia heads the SAP practice at Quality Systems & Software (www.QSandS.com). QS&S is a leading business and technology consulting firm that specializes in delivering superior IT solutions using SAP products. Mitresh is widely acknowledged as a leading SAP expert and has worked on various SAP assignments, including strategic planning, fresh implementations, upgrades, and post-go-live support projects. With an MBA degree in finance, Mitresh manages SAP projects with a special focus on customer-focused solutions, management reporting, profitability analysis, SAP General Ledger, and business intelligence. He is a regular contributor at SAP events and publications and technical advisor to leading journals.

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