Configure Text Types and Procedures for Your Business Communication

  • by Rajen Iyer, Cofounder and CTO, Krypt, Inc.
  • December 1, 2006
Understand how to set up text types to communicate with business partners and learn how to configure a text determination procedure.
Key Concept

Texts, which are associated with business objects, customers, materials, or documents, allow you to attach information to a process for others to see. You can use texts for logistics purposes, such as to create purchasing, sales, or shipping texts. For example, sales texts contain notes for customers and shipping texts contain shipping instructions in deliveries. Text objects connect texts to business objects. Specific text types exist for each text object standard delivered by SAP.

A text determination procedure allows you to create texts automatically when you create a text object. You can define different text determination procedures for each text object, such as the sales document header or the central texts for customers. The text determination procedure contains all the text types that you maintain for a text object.

Exchanging information among business partners is a key function within the logistics supply chain. Sales and Distribution (SD) supports this in the form of texts in master records and documents. With texts, you can configure the system to meet a customer’s specific requirements. You also can create and link the text to document processing.

Texts in the SD module carry and share information, such as shipping instructions, through master data and transactional data. You can configure the system to propose the text from the master data or within a document and carry it across the supply chain process. The system then can copy the text to subsequent documents, so you don’t need to enter the information again. You also can use the text as an instruction for subsequent processes — for example, a note in the delivery document that specifies pick-up instructions.

For instance, you could record customer instructions for receiving the goods. You also could use texts when you have an agreement that is about to expire and you want to send a note with the document that accompanies the goods you send the customer. Another example would be if your customer would like to receive products in a particular sequence. In this case, you could include this information in the shipping instructions, which would notify the warehouse folks of the request before they ship the product.

Rajen Iyer

Rajen Iyer is the cofounder and CTO at Krypt, Inc. Rajen has written several in-depth, best practice articles, white papers, patents, and best-selling books on SAP Logistics and SAP Global Trade Services, including Effective SAP SD and Implementing SAP BusinessObjects Global Trade Services. He is also an invited speaker at industry conferences.

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