How to Implement Execution Steps Using the Standard XSteps Library

  • by Caetano Almeida, Senior Support Engineer, SAP
  • July 26, 2016
Learn how to download, install, and use the standard Execution Steps (XSteps) library to create process instruction (PI) sheets. Learn how to use the standard XSteps to create a basic example to create a PI sheet to post a confirmation for a process order.
Learning Objectives

After reading this article, you’ll learn:

  • What an Execution Step (XStep) is and how it can facilitate the implementation and maintenance of process instruction (PI) sheets
  • How to download and import the standard XSteps library provided by SAP
  • How to create a reference for a standard XStep on a master recipe
  • The steps to create a process order and post a confirmation using a PI sheet based on the standard XStep, including generating a control recipe, sending process messages, and processing PI sheets
Key Concept

Process instruction (PI) sheets are the default option in the chemical and food industry to integrate and report actual data from the manufacturing process with external process control systems. PI sheets can be used to display process order data or to execute actions on the order, such as posting confirmations or goods movements.

Execution Steps (XSteps) are structures that facilitate PI sheet implementation and maintenance, as they allow master data reusability by means of a standard repository. 

For a long time, process instruction (PI) sheets were created with characteristic-based process instructions that were very complex and difficult to maintain.

SAP introduced Execution Steps (XSteps) in the standard ERP system to speed up master data maintenance and facilitate the implementation of PI sheets on release 4.7. XSteps provides you with a standard repository to create a global template to be used in different scenarios.

In addition, SAP provides a standard XSteps library that can be downloaded from the SAP Store in an XML format and imported into the system. The XSteps provided in this library can be used as a starting point or even as a model for the creation of your own XSteps.

Downloading the Standard XSteps Library From the SAP Store

The first step is to download the standard XSteps library from the SAP Store. They are included on the SCN SAP Core Manufacturing Sample Application and Best Practices, which is provided by SAP and which can be downloaded for free from the SAP Store. The web address of the SAP Store is The easiest way to find this package is by using the search option, as shown in Figure 1.

Search for the SCN SAP Core Manufacturing Sample Application and Best Practices package in the SAP Store

Download a file called This file contains detailed technical documentation about the implementation of XSteps and a folder called XML_files_V_1_0 (the name may change if a new version is delivered) that contains XML files with the standard XSteps.

After downloading and extracting the content of the file, you are ready to import the library into the system.

Importing the Standard XSteps Library

To import the XML file containing the standard XSteps library, use transaction code CMXSV. After you execute transaction code CMXSV, define the plant by populating the field Plant field in the initial screen that the system displays (not shown). Click the execute icon or press the F8 key to access the XStep repository.

With the repository open, right-click the folder Standard XSteps and then choose the options Create and Folder to create a new folder to store the standard XSteps (Figure 2).

Figure 2
Create a new folder in the standard XStep repository

Caetano Almeida

Caetano Almeida is a computer engineer with an MBA in IT management. He has more than nine years of experience in production planning, with the last six years working at SAP Support, where he supports SAP customers and writes documentation and correction notes.

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