Meet Your EU Compliance Requirements by Enabling Electronic Intrastat Reporting

  • by Rajen Iyer, Cofounder and CTO, Krypt, Inc.
  • August 31, 2009
Learn how to configure SAP ERP Central Component for identification and transfer of transactions for Intrastat reporting to SAP BusinessObjects Global Trade Services. Then you can set up SAP Electronic Compliance Reporting (SAP ECR) for reporting on goods shipped within and outside the European Union.
Key Concept

SAP Electronic Compliance Reporting (SAP ECR) is a term given by SAP for Intrastat reporting. It is part of SAP BusinessObjects Global Trade Services Release 7.1 and higher. SAP ECR addresses EU Intrastat statistical reporting for inbound and outbound movements of goods within the European Union to customs authorities. Intrastat became effective when the EU became a single market in January 1993 and customs documentation was no longer required for goods moving from one country to another.

Following the formation of the European Union, customs authorities wanted to track the monetary value of goods movements into and out of their countries for statistical reporting.

Sales, procurement, and inventory movements might involve goods movement in and out of a country. With a sales order, you deliver the product using delivery notes and then invoice the customer. The financial transactions or monetary movement are captured as part of the invoice and must be reported for Intrastat. SAP Electronic Compliance Reporting (SAP ECR), which is part of SAP BusinessObjects Global Trade Services release 7.1 and higher, captures this information.

Similarly, when you procure a part from a vendor, you receive the goods with a goods receipt transaction within your system. The material cost is captured as part of the goods receipt. This transaction is identified within your SAP ERP system and transferred to SAP BusinessObjects Global Trade Services for Intrastat reporting via SAP ECR. Intercompany transactions are also captured as part of your intercompany invoices and reported through SAP ECR. Any corrections to the invoices through credit and debit memos are captured as part of the SAP ECR transactions within your feeder system, SAP ERP Central Component (ECC), and transferred to SAP BusinessObjects Global Trade Services for reporting.

In my article “ ECR Module Enhances Intrastat Reporting Capabilities” which was posted to the knowledgebase in June 2008, I explained the data setup, process steps, and functions required for making the SAP ECR and Intrastat process work. I will now go over the configuration setup required to enable the SAP ECR process making use of pre-delivered configurations and other dependent setups. This involves setup of reporting for export and import transactions and formatting of data for reporting. The SAP BusinessObjects Global Trade Services setup shown in this article allows you to generate Intrastat reports. This data is reported periodically to authorities.

Rajen Iyer

Rajen Iyer is the cofounder and CTO at Krypt, Inc. Rajen has written several in-depth, best practice articles, white papers, patents, and best-selling books on SAP Logistics and SAP Global Trade Services, including Effective SAP SD and Implementing SAP BusinessObjects Global Trade Services. He is also an invited speaker at industry conferences.

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