Take Control of Standard Text in SD
- by Anton Karnaukhov, Senior IT Manager, Pacific Coast Companies, Inc.
- April 15, 2005
Businesses frequently need to communicate promotional or informational messages to their customers via output documents. You can save time by maintaining such text in your SAP R/3 system through the use of text determination.
Standard texts are text objects within the R/3 environment that can be used more than once. You can include them in master records or document texts. They can be used on output documents for external communication with business partners or for internal communication within an organization. For example, such standard texts are often included on customer billing documents.
Standard texts in SAP can work as fundamental blocks of communication between a business entity and its
customers. Although the versatility of standard texts is virtually endless, controlling the creation and use of such texts
can become quite an undertaking.
A functional team member usually faces several common problems while trying to design manageable standard
texts in R/3. Promotional and informational messages usually need to be maintained by sales or marketing personnel, while
the technical aspects of inputting and changing such messages in R/3 are limited to members of the functional team. Also,
functional team members find it difficult to tie standard text determination on output documents to the data that is
available on the document in question — for example, the sales organization or sales office. Instead, teams often
turn to manipulation of print programs and SAPscript forms to accommodate a wide variety of scenarios. The technique I'll
outline addresses all these problems and details the steps necessary to put a flexible and manageable standard text
functionality in place.
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