Take Control of Standard Text in SD

  • by Anton Karnaukhov, Senior IT Manager, Pacific Coast Companies, Inc.
  • April 15, 2005
Businesses frequently need to communicate promotional or informational messages to their customers via output documents. You can save time by maintaining such text in your SAP R/3 system through the use of text determination.
Key Concept
Standard texts are text objects within the R/3 environment that can be used more than once. You can include them in master records or document texts. They can be used on output documents for external communication with business partners or for internal communication within an organization. For example, such standard texts are often included on customer billing documents.
Standard texts in SAP can work as fundamental blocks of communication between a business entity and its customers. Although the versatility of standard texts is virtually endless, controlling the creation and use of such texts can become quite an undertaking.

A functional team member usually faces several common problems while trying to design manageable standard texts in R/3. Promotional and informational messages usually need to be maintained by sales or marketing personnel, while the technical aspects of inputting and changing such messages in R/3 are limited to members of the functional team. Also, functional team members find it difficult to tie standard text determination on output documents to the data that is available on the document in question — for example, the sales organization or sales office. Instead, teams often turn to manipulation of print programs and SAPscript forms to accommodate a wide variety of scenarios. The technique I'll outline addresses all these problems and details the steps necessary to put a flexible and manageable standard text functionality in place.

Anton Karnaukhov

Anton Karnaukhov is a senior IT manager at Pacific Coast Companies, Inc., in Sacramento, California. He earned an MBA degree at Heriot-Watt University and a BS/BA degree with a specialization in computer information systems at Western Carolina University. Anton has more than eight years of SAP implementation and development experience focusing on business intelligence and logistics modules in the manufacturing and resale industries.

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