Why Some FI Document Fields Aren't Populated from MM

  • by Rohana Gunawardena, SAP Practice Director, Exium Inc.
  • July 15, 2008
Examine why not all data fields from Sales and Distribution or Materials Management transactions are populated in the related Financials (FI) document. Understand why this behavior can be beneficial and the impact of changing configuration to allow this data to pass through to FI.
Key Concept
Two key sets of configuration control the passage of data from Materials Management (MM) documents to the corresponding Financials (FI) documents: the FI and MM field selection strings and the FI summarization rules. Both of these sets of configuration need to be in alignment to allow the required MM data (e.g., material number) to pass through to FI. The FI summarization rules apply to many processes interfacing into FI (e.g., MM material movement documents and Sales and Distribution billing documents). MM field selection strings control which additional data fields (e.g., profit center, general ledger account) are open for input when posting an MM transaction (e.g., a goods issue or goods receipt). If the required field is not open for input, then the data cannot flow through to the FI document.

Consider the following scenario: a goods receipt occurs for a material, and the Materials Management (MM) document is posted with the material number. The MM and Financials (FI) field status group both have material as a required field, but the related FI document does not have the material field populated. What the user expects is one-to- one matching between MM document line items and FI line items.

I’ll explain why the FI document has fewer lines than expected and where to check the configuration. First I will start by explaining what FI summarization rules are.

Rohana Gunawardena

Rohana Gunawardena heads the SAP practice division at Exium Inc. Exium is a leading business and technology consulting firm that enables companies to achieve their strategic business goals. Exium specializes in delivering superior IT solutions using ERP systems, with a special focus on SAP products. Rohana has been working with SAP since 1992. During his career he has assisted multiple clients on detailed system correction projects, such as correcting inventory balances, controlling area reorganizations, retrospectively activating group currency, and optimizing inter-company accounting transactions. He has spoken at many SAP conferences and has published more than 20 articles in Financials Expert, SCM Expert, and SAPtips on various aspects of SAP. His presentations have focused on Financials module selection, the order-to-cash process, global rollouts, business segment reporting, cross-module integration, and the financial impact of SCM transactions. Rohana is widely acknowledged as a leading SAP expert. Rohana is a Fellow of the Institute of Chartered Accountants in England & Wales. Previously Rohana has worked with the consulting practices of Accenture, Deloitte, and PwC.

Rohana will be presenting at the upcoming SAPinsider Financials 2018 conference October 16-18 in Prague. For information on the event, click here.

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