Tailor Your Project Authorization with Partner Roles

  • by Kees van Westerop, Senior SAP Consultant, Kwest Consulting
  • December 19, 2014
Discover how to enable extended authorization within Project System based on partner roles. Based on your roles within a project, you can be given or refused certain functionality. For example, the project manager may change the time planning of his own projects but not of other projects.
Learning Objectives

After reading this article, you will know how to:

  • Implement additional authorization functionality especially for Project System
  • Know which additional transactions can be used to support the authorization functionality
Key Concept

Project System (PS) is an SAP system offering functionality to control all the aspects of large and small projects. The project work breakdown structure (WBS) can be defined in a flexible way to best suit your requirements. PS is one of the standard SAP ERP Central Component (ECC) modules.

Authorization in an SAP system is based on authorization objects such as transaction codes, company code, and plant. Although the SAP authorization concept can be very complex, sometimes it is not detailed enough. Within the Project System (PS) module you can build additional authorizations based on partner roles.

In an SAP system, a partner role indicates the role a person, department, or external party has in a specific business process. In this article, the partner roles indicate the role a specific user has in a project. Examples of roles can be planner, process engineer, or safety coordinator. You can define the partner roles you require within your project organization.

This makes it possible to authorize employees for specific PS functionality based on the role they have in a project. For example, financial planners can change the planning or budget of only the projects to which they are allocated. However, financial planners can display the financial planning or budget of projects to which they are not allocated.

SAP provides a free add-on in PS to the standard SAP ERP application. The add-on doesn’t belong to the standard SAP functionality, but can be used together with the standard SAP functionality. The support of this add-on, however, is not part of the standard SAP support.  You need to install the add-on yourself. The programs have been approved by SAP, but if you have questions or problems with the functionality, then you need to pay for support.


Kees van Westerop

Kees van Westerop has been working as an SAP consultant for more than 25 years. He has an MBA degree in mathematics and a degree in finance. Kees has been concentrating on the financial modules, especially in general ledger accounting, cost center accounting, and consolidation. He also has a great deal of experience with rollouts of kernel systems and integrating finance and logistics.

See more by this author


No comments have been submitted on this article. 

Please log in to post a comment.

To learn more about subscription access to premium content, click here.