Align R/3 FI Accounting and SD Billing Document Numbers to Keep Everyone on the Same Page

  • by Mitresh Kundalia, Director — SAP Practice, Quality Systems & Software
  • April 1, 2005
The standard R/3 system uses different number ranges for billing and accounting documents. If you want to make the accounting document number the same as the billing document number, you can adapt the number ranges. Then both the SD and FI teams can refer to the billing document or accounting document without extra steps.
Key Concept
A document number identifies every R/3 transaction. This document principle in SAP ensures the transaction recording and offers traceability back to the originating transactions. Even casual SAP users are accustomed to many document numbers — for sales orders, purchase orders, delivery documents, material documents, accounting documents, Profitability Analysis documents, and so on. Each document type has a number range.
In standard SAP R/3, the number range for accounting documents is different from the corresponding billing document number range. Invoices sent to customers, therefore, have billing document numbers that differ from both the accounting document number that is posted to R/3 Financial Accounting (FI) and the billing number. Companies communicate to customers via billing documents, whereas the finance team primarily uses accounting documents. This difference may cause communication gaps.

Mitresh Kundalia

Mitresh Kundalia heads the SAP practice at Quality Systems & Software (www.QSandS.com), a consulting firm specializing in SAP S/4HANA, SAP General Ledger, and complex System Landscape Optimization (SLO)-type reorganizations. Mitresh is widely acknowledged as a leading SAP expert, with multiple publications and an SAP-PRESS book to his credit. He has published more than 50 peer-reviewed articles and white papers, and he has given presentations at various SAP conferences and events. Mitresh is the chief solutions architect of General Ledger Migration Optimizer (GLMO), a leading product to accelerate and jump-start the SAP S/4HANA and SAP General Ledger initiatives; SAP Data Reorganization Optimizer (SDRO), an SLO-type product for managing complex system landscape reorganizations; and Group Currency Activation and Conversion (GCAC), a product suite to manage introduction of parallel currencies and conversion of data in a live SAP system.

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