How to Generate an Air Waybill ID Used for Uniquely Identifying and Tracking Transports

  • by Navin Nadpurohit, SAP Transportation Management Functional Consultant, Krypt, Inc.
  • Rajen Iyer, Cofounder and CTO, Krypt, Inc.
  • November 14, 2014
Find out how to generate a Waybill ID using a waybill stock being created for a combination of a business partner and an organization. Business entities such as freight forwarders usually tend to have a contractual agreement in the logistics industry with the shipper and carrier while acting as an intermediate to oversee the end-to-end execution of the transportation shipment. In doing so, they provide a different mechanism to do the real-time assessment of the shipment.
Learning Objectives

By reading this article, you will learn how to:

  • Create waybill stock for a house air waybill (HAWB) and a master air waybill (MAWB)
  • Create a waybill stock type: A unique stock type that has a specific setup for the kind of waybill stock ID that needs to be generated
  • Automatically generate a waybill stock ID
Key Concept

The air waybill (AWB) is the most important document issued by an international airline carrier either directly or through its authorized agent. It is a non-negotiable transport document that covers transport of cargo from airport to airport. By accepting a shipment, an International Air Transport Association (IATA) cargo agent is acting on behalf of the carrier whose air waybill is issued. A waybill stock is a prerequisite to generate a waybill ID. It defines the number range between which the waybill ID number has to be generated. It also has a prefix and a checksum as a suffix that makes the waybill ID unique for each shipment. It also describes the business partner and the organization between which the agreement has been done for the business.

Being able to uniquely generate a tracking ID helps to locate the shipment for any business entity involved in transportation. This process can be managed within the SAP Transportation Management (TM) system using the waybill stock mechanism. I describe the end-to-end process and explain all the customizing and master data required for the waybill ID scenario (HAWB and MAWB) to be set up successfully in the system. The freight forwarders can use this information in day-to-day business in a real-time environment.

I also provide tips wherever necessary to set up this process.

In SAP Transportation Management, a Forwarding Order (Transportation Mode: Air) is an order from a party to a carrier or logistics service provider regarding the  transportation of goods from a shipper to a consignee according to agreed-upon conditions. A Freight Unit is a set of goods that are transported together across the entire transportation chain. A freight unit can include transportation constraints for transportation planning. A Freight Unit forms the smallest indivisible unit of a transportation shipment. A Freight Booking (Transportation Mode: Air) is an order for which execution is planned by a carrier — for example, a ship owner, or an airline governed by the International Air Transport Association (IATA). The freight booking contains the plan for the logistical processing — for example, fixed departure times of the ship or airplane.
The waybill stock can be maintained per the business partner and organization combination along with the prefix added to the beginning of the number generated. The waybill ID is picked from the number range defined in the waybill stock when the end user clicks the Draw HAWB/MAWB Number button.

An AWB consists of two types of waybill stock generation:

  • House air waybill (HAWB): A house air waybill is issued by a freight forwarder after receipt of goods from a shipper agreeing to deliver goods to a destination (for example, the sales organization of the freight forwarder and shipper (ordering party) as the business partner).
  • Master air waybill (MAWB): A master air waybill is issued by a main carrier after receipt of goods from a freight forwarder to deliver goods to a destination per agreed-upon terms (for example, the purchase organization of the freight forwarder and carrier as business partner).

Navin Nadpurohit

Navin Nadpurohit is an SAP Transportation Management functional consultant at Krypt, Inc. Navin has been part of various implementations and pre-sales activity for SAP Transportation and Logistics (T&L) solutions. He has also spoken at various sessions in SAP Transportation Management (TM) boot camps. He also heads the Krypt Supply Chain Center of Excellence for SAP TM by building various ready-to-run scenarios as part of proofs of concept.

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Rajen Iyer

Rajen Iyer is the cofounder and CTO at Krypt, Inc. Rajen has written several in-depth, best practice articles, white papers, patents, and best-selling books on SAP Logistics and SAP Global Trade Services, including Effective SAP SD and Implementing SAP BusinessObjects Global Trade Services. He is also an invited speaker at industry conferences.

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