Perform an Automatic Usage Decision (UD) for Skipped Inspection Lots in QM

  • by Jawad Akhtar, Head of SAP Delivery, AbacusConsulting
  • April 25, 2013

If you have already integrated a dynamic modification rule (DMR) in your production or procurement processes, and there are several inspection lots with SKIP status, you can perform an automatic usage decision to reduce the time and effort involved in individually performing this activity.

A quality inspector performs at least two main steps: results recording to record the results of an inspection lot, and a usage decision (UD) to decide if the material should be released to unrestricted or free-to-use stock, scrapped, blocked for further inspection, or returned to the vendor.

If a long-time vendor routinely supplies material that meets your company’s specification, you repeatedly end up recording the same acceptable results. If the vendor is regularly supplying satisfactory goods and all inspection lots are accepted then the company may start skipping the results recording step in quality management until a problem in any of the inspection lot arises. In an SAP system, these inspection lots have SKIP status. To optimize the entire business process of the quality management module, you can perform automatic usage decisions on all the inspection lots with SKIP status.

I first show how to set up relevant master data to trigger automatic UD. Then I show the status of a few inspection lots with SKIP status and explain how to perform the automatic UD, in which I assign a single and unique UD code to all the inspection lots.

Jawad Akhtar

Jawad Akhtar earned his chemical engineering degree from Missouri University of Science and Technology. He has 17 years of professional experience, of which nine years are in SAP. He has completed eight end-to-end SAP project implementation lifecycles in the areas of PP, QM, MM, PM, and DMS in the steel, automobile, chemical, fertilizer, FMCG, and building products industries. He also has worked as an SAP integration manager and an SAP project manager. He has been proactively involved in a business development and solution architect role for seven years. He is the author of Production Planning and Control with SAP ERP, it's filled with in-depth infomation on discrete, process, and repetitive manufacturing types. His profile on LinkedIn is at You may follow Jawad on Twitter @jawadahl. Currently, he is associated with AbacusConsulting as Head of SAP Delivery.

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