Eliminate Duplicated Inter-Company AR/AP Postings in Cross-Company Sales Orders

  • by Lawrence Chung, FI/CO Consultant
  • May 15, 2008
Learn how to prevent duplicate inter-company AR/AP postings when working with cross-company free-of-charge sales orders.
Key Concept

Inter-company journal postings are common when processing a cross-company business scenario. The SAP system automatically generates inter-company journal postings for you if you post a credit in one company and a debit in another company

In a typical cross-company sales order business process, a sales company makes a sale of goods to its customer and another company’s warehouse delivers the goods to that customer. I’ll discuss one cross-company scenario, a free-of-charge scenario, in which the SAP system generates duplicated inter-company AR/AP postings. A company might use a free-of-charge cross-company code sales order in a number of other scenarios, including when sending a free sample, providing compensation for a short shipment, or handling departmental expenses involving sending parts to a customer.

A number of different sales order scenarios result from such situations. I’ll discuss three possible sales order scenarios:

  • Cross-company sales order scenario

  • Single company free-of-charge sales order scenario

  • Cross-company free-of-charge sales order scenario

I’ll then analyze why duplicated postings can occur and the related FI/CO configuration. Finally, I’ll present possible solutions, which prevent duplicated postings, in four different stages of the sales order:

  • Sales order header

  • Delivery order

  • MM document for goods issue

  • FI document for goods issue

Lawrence Chung

Lawrence Chung has been working in SAP FI/CO since 1999 and was a consultant with SAP Hong Kong in 2001. He’s a CPA in Hong Kong and a fellow member of the Association of Chartered Certified Accountants. He has been acting as the lead FI/CO consultant in SAP implementations for many leading multinational corporations in various industries. He specializes in Controlling (CO-PA, CO-PC, and ML) and FI/CO integration with logistics (SD/MM, Service Management, and Project System).

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