Optimal Use of the Travel Advance Feature in SAP Travel Management

  • by Gaurav Agarwal, Principal Consultant, SAP S/4HANA Finance, Infosys Limited
  • March 9, 2015
Traveling is an indispensable part of any organization and it is important to handle the travel process accurately, with speed and convenience. During the travel cycle, organizations often provide an advance to employees for meeting travel expenses. This advance should be recorded and adjusted properly in the travel management process to avoid any excess payments. Learn how to set up various scenarios in SAP Travel Management to streamline the processing of travel advances. If the approach is not implemented correctly, an organization may end up with an inaccurate adjustment of advances and overpayments to employees.
Learning Objectives

By reading this article, you will learn how to:

  • Set up various scenarios to integrate travel advances in SAP Travel Management
  • Set up accounting treatment for the advances
Key Concept
SAP Travel Management is a standard SAP tool to address enterprise travel needs and to ensure advances are issued in most cases to employees to defray official expenses.

Nearly all organizations have employees traveling for various business purposes. If the travel includes considerable expenses to be paid by an employee, then the organization may give advances to the employee to defray such expenses. It is important to record and process such advances so that during the final trip settlement only the additional expenses in excess of the advance are paid to the employee.

To learn more about the travel management process, refer to the following Financials Expert articles:

Gaurav Agarwal

Gaurav Aggarwal is SAP S/4HANA lead consultant at Infosys Limited. He has more than 14 years of experience, including 11 years in SAP Finance. He has expertise in both SAP FI and Controlling (CO) with integration to other modules in manufacturing and process industries. He is a chartered accountant and SAP Certified Financial Consultant. He holds a bachelor’s degree in commerce and is a techno-functional expert with thorough knowledge of the necessary ABAP for functional experts. He is a veteran in G/L, AR, AP, banking, FA, Travel Management, and closing cockpit and has handled greenfield implementation, upgrades and conversions, rollouts, and support projects.

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3/12/2015 3:12:51 AM
Vishwanath Krishnamurthy

Thanks for a comprehensive article.

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